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SWIFT

Share Your Knowledge at the Colorado ILL Conference

The 48th Annual Colorado Interlibrary Loan Conference will take place on May 4-5, 2017 at Beaver Run Resort in Breckenridge, CO. The ILL Conference Planning Committee is hard at work organizing the 2017 conference. This year we are accepting proposals for traditional 45-60 minute long presentations as well as 10-12 minute long lightning talks. Library employees from academic, public, rural, and special libraries are all encouraged to submit proposals in either category for the Colorado ILL Conference.

If you have interesting, innovative ideas including but not limited to the following topics, please submit a proposal for a presentation or lightning round for the committee’s consideration:

  • Resource Sharing Best Practices
  • Customer Service
  • Value of ILL for research
  • Assessment
  • Workflow enhancements
  • Training
  • Marketing ILL

We are looking for enthusiastic presenters who can inspire, teach, or inform us about a different aspect of resource sharing that could benefit others.

If you are interested in presenting at this conference, complete the call for programs form below by February 1, 2017. All proposals will be reviewed by the conference planning committee and those presenters who are selected will be notified by February 10, 2017.

The link to our online proposal form is here.

 

 

Categories
Resource Sharing SWIFT

Unlocking the Interlibrary Loan Code for the United States

While library standards may not be the most exciting part of our jobs, they do play a large role in directing our positions and responsibilities.  The daily activity of interlibrary loan practitioners is guided by best practices, policies and rules.

The ALA RUSA STARS Codes, Guidelines, and Technical Standards Committee encourages the awareness and application of the ILL Code and its Explanatory Supplement in the interlibrary loan community.  The revision committee recently held a one hour webinar to explore what’s new and what hasn’t changed in the new Code and Supplement, and share an overview of the revision process and feedback received.

To hear about the newly revised Interlibrary Loan Code for the United States and how it establishes principles that govern the exchange of material between libraries, check out the webinar.

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SWIFT

Future of SWIFT

As many of you may know, the software the SWIFT program uses (VDX & ZPortal) will be discontinued in a few years. This means the SWIFT Interlibrary Loan program will continue, just with different software. We are exploring several interlibrary loan software solutions. We are not wedded to any specific ILL software, and are looking at all options. We are not only looking at replacement software – but are taking the opportunity to look at the present/future resource sharing landscape within the state to ensure that SWIFT 2.0 continues to provide services that reflect the needs of the Colorado library community.

Please don’t hesitate to contact me with any questions!  (lsmith@coloradovirtuallibrary.org)

Categories
CSL News SWIFT

Colorado ILL Conference

Registration is open for the 47th annual Colorado ILL Conference this April 28 & 29, 2016 at the Historic Stanley Hotel in Estes Park, CO.

Keynote speaker Marshall Breeding

Conference Agenda and Program

This year we are thrilled to welcome Marshall Breeding as the keynote speaker. Mr. Breeding is a library automation expert, known for his Library Technology Guides and libraries.org, an online directory of libraries throughout the world.

The conference is geared towards library interlibrary loan specialists; the program includes sessions on a variety of interlibrary loan and resource sharing topics. See the full conference agenda and program.

Preconferences

The ILLiad and Prospector user groups will hold preconferences on Wednesday, April 27. Separate registration is required for each preconference.

 Registration and Lodging

The registration fee for the conference is $125. There are several lodging options in Estes Park, including the Stanley Hotel where the conference will be held. See registration and lodging information.

Conference Sponsors

We would like to thank our generous sponsors for making this conference possible:

Categories
SWIFT

Become A Member

How to become a SWIFT member library

Fill out a SWIFT Profile Application Form (.doc) and send it to the Colorado State Library when you are ready to start using SWIFT.

Frequently asked questions about SWIFT membership

How long does SWIFT take to initiate at a library?

A library fills out and returns a SWIFT application, which is used to create your library’s profile.  SWIFT staff usually take a couple of days to enter your library and test the set up in SWIFT.  After attending SWIFT training, library staff may begin using SWIFT.

What does SWIFT cost?

There is no charge for using the SWIFT software, support or training. It is free to Colorado libraries and their patrons.  SWIFT member libraries cover the cost of transporting materials through the CLiC courier or another delivery method of their choice.

Do I have to have my library collection on the Internet to participate?

No. As long as your library joins the SWIFT program, you and your patrons may use the SWIFT system, whether or not your collection is on the Internet.

What if we want staff to use the system but don’t want our patrons to place their own requests?

You may elect to use the SWIFT system for your library’s ILL transactions and record keeping, and continue to have your patrons fill out your traditional ILL forms at the library.

What about “problem patrons?”

Libraries can block patrons that are not in good standing (based on the library’s local policies) from using the SWIFT system.

What equipment or software do I need to use SWIFT?

  1. Internet connectivity
  2. Web browser
  3. Printer (not necessary, but helpful)

How does Z39.50 fit in?

Your library cannot be automatically searched as a lending library by the SWIFT system if you do not have a Z39.50 server, but you can still participate as a borrowing library.

Benefits of SWIFT Membership

  1. Reduces costs
    • Eliminates faxing and mailing of requests, and phoning potential lending libraries
    • Uses Colorado resources before going out of state
    • Complements existing Colorado resource sharing systems
  2. Improves service to your patrons
    • ILL requests arrive faster because the system automatically routes requests
    • Patrons can place their own requests at any time from home, office, or their library
    • Patrons have easy, equal access to more than 12 million volumes housed in Colorado’s libraries
  3. Frees staff time
    • Staff no longer have to search library catalogs one-by-one to locate an owning library
    • Eliminates manual systems
    • Keeps all ILL statistics automatically
    • Ability to transfer requests to some circulation systems and to OCLC.
Categories
SWIFT

Info for Members

If you’re reporting an emergency with SWIFT, please call the OCLC support desk:

  • 800-848-5878 x1415 – during business hours
  • 913-220-9246 – after hours emergency number

If you are reporting a problem or asking a question about SWIFT, the best way to get help is by using the Report a Problem link in SWIFT.  When you are logged into the SWIFT system, the Report a Problem link is located in the left navigation bar.  Just click on the link and fill in the form.  A support staff person will follow up with you regarding your reported issue.

If you have a question or need information, you’re welcome to contact Lori Smith, lsmith@coloradovirtuallibrary.org.

Help Videos

Short YouTube videos for SWIFT members. Links will open in a new tabs.

Frequently Asked Questions

Best Practices

The Colorado Library Advisory Board has developed a set of best practices for interlibrary loan program members, which SWIFT members should be familiar with. You can download them here in PDF or DOCX format:

Categories
SWIFT

Participating Libraries

SWIFT Code Library Organization Courier Code Library Type